Administrative + Legal Support

Field Law accepts unsolicited résumés for support staff positions that become available from time to time. Interested applicants may submit their covering letter and résumé via email, in confidence to careers@fieldlaw.com. We thank all applicants in advance and advise that only those with relevant and pertinent experience will be contacted.

Qualified applicants are welcomed and preferred to apply directly.

Current Openings

  • Legal Assistant, Litigation - Calgary

    • We have an opening for a Litigation Assistant to join our Dispute Resolution/Insurance Litigation Team. This position will be based out of the Calgary office. Reporting directly to the Manager, Legal Support Services; this is a role where you will work with a variety of our firm’s team members and will be responsible for the general administration of your lawyer’s practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail and organizational skills.

      We place great value in a candidate’s ability to recognize the importance of team work to participate in facilitating a culture of collaboration.

      Duties + Responsibilities

      • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
      • Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and manage administrative and business details.
      • Transcribe correspondence and legal documents from digital recordings or handwritten notes.
      • Manage lawyer’s diaries and update electronic calendar.
      • Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
      • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
      • Access and use online legal resources.
      • Operate office equipment such as voice mail messaging systems, photocopying and computer scanning equipment.
      • Manage routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
      • Assist with maintaining client relations.
      • Perform general office duties as required.

      Qualifications + Skills

      • Minimum 5 years of experience preferably working in professional litigation practice area.
      • Recognized 2-year Legal Assistant Diploma.
      • Advanced computer skills.
      • Strong analytical skills and problem solving with minimal supervision.

      Working Conditions

      • Normal week-day office hours (35).
      • Must have the ability to work in a fast-paced work environment.

      Qualified candidates are invited to submit a resume to <careers@fieldlaw.com.

  • Business Development Specialist - Edmonton or Calgary

    • Field Law, a dynamic and growing regional law firm, is seeking a motivated business development specialist to join our team in either Calgary or Edmonton. This role is a great opportunity for someone looking to advance their career and take on more responsibility across a variety of practice and industry areas. As a member of a small, yet impactful team, we are looking for someone who aligns with our culture, demonstrates unwavering grit and hustle and who can think on their feet and bring new ideas.

      Our Business Development and Marketing (BDM) department is integrated across all offices and is responsible for business development, marketing, client experience and public relations.

      Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

      Duties + Responsibilities

      In this dynamic role, the successful candidate will engage in a variety of duties to support the business development activities of the firm. Key responsibilities include:

      • Assisting in the implementation and monitoring of business plans for practice and industry groups, ensuring alignment with the firm's strategic plan.
      • Developing and implementing innovative business development strategies for lawyers, aligned with the firm's objectives and market opportunities.
      • Providing coaching and guidance to lawyers to enhance their business development skills.
      • Supporting lawyers in multiple practice areas with creative, compliant, client centric RFx.
      • Establishing and managing a Key Account Management program to maintain and expand existing client relationships.
      • Developing a system for acquiring representative experiences for the firm’s experience management system.
      • Facilitating business development by collecting and disseminating business, industry, and competitor intelligence.
      • Building and nurturing relationships with potential clients, community partners, and stakeholders.
      • Understanding client needs and expectations to help identify new business opportunities.

      Qualifications + Skills

      The ideal candidate for this role is a confident and highly detail-oriented individual with the ability to think quickly and creatively. You should be well-organized, efficient, and capable of multitasking with grace and professionalism. Exceptional written and verbal communication skills are essential, along with a proven background in business development or sales support, ideally within a professional services environment.

      You should be adept at navigating ambiguous situations, influencing others, and driving initiatives to meet crucial deadlines and deliver results. As a self-motivated professional, the ability to work independently, while also being an active and positive contributor to the team, is key.

      To succeed in this role, you must:

      • Have at least five years experience in business development or sales support, with a proven track record of escalating responsibilities and achievements.
      • Hold a degree or equivalent qualification in commerce or a related field.
      • Demonstrate the capacity to think strategically and execute day-to-day tasks with excellence.
      • Serve as a strong and prominent advocate for business development, marketing, and the firm's overall mission.
      • Be driven to make a significant impact and become a key player in the organization.
      • Showcase a history of resilience, adaptability, and a strong commitment to achieving goals.

      Working Conditions

      • Hybrid work arrangement, minimum 3 days per week in office (Calgary or Edmonton).
      • Compensation will be commensurate with experience.

      Qualified candidates are invited to submit a resume to: careers@fieldlaw.com

      Only qualified applicants will be notified.

  • Corporate Services Billing Clerk - Edmonton

    • The Corporate Services Billing Clerk plays an essential role in assisting the team in their day-to-day work. You understand the importance of confidentiality in a professional setting and pay great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner.

      Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

      Duties + Responsibilities

      • Prepare DDIs of all corporate matters monthly for review
      • Prepare invoices for corporate matters as instructed
      • Send corporate invoices to clients
      • Prepare reports monthly for WIP, Trust and Accounts Receivable; check status of WIP funds held in trust
      • Prepare documents in Acumin to receive and send closing funds
      • Backup preparation of statement of trust receipts and disbursements on closings
      • Send the Team Lead/Partner status of WIP on General Matters file weekly
      • Preparation of billing packs for corporate matters, as requested by corporate team, for review by clerk/paralegal and/or Partner
      • Preparation of draft invoices for corporate matters for approval by corporate team
      • Monthly preparation of DDIs of corporate matters with work over 30 days; review DDIs for billable activity; send DDIs to corporate paralegals/Partner
      • Review closing files for zero balances on WIP, Trust and AR; instruct Billing to write off WIP, and get approval from Accounts Committee, if needed
      • Process payments by credit card of invoices and notary services
      • Process retainer payments, including CIV-FTA form when applicable
      • Processing deposit of funds into trust sent by wire/EFT (duplicate payment, excess payment, etc.)
      • Processing requests for cheques to return trust funds; handling of cheques and mailing them to clients
      • Batching of corporate disbursement receipts to send to Payables
      • Answer questions for clients regarding payment of invoices
      • Returning by mail of cheques from clients of duplicate payments of invoices
      • Review monthly lists of corporations with annual returns due for Corporate Services department and identify corporations with overdue invoices
      • Following-up on outstanding receivables and annual return packages
      • Pull files for closing from cabinets and prepare closing file checklist; submit file to lawyer for signature, and send checklist to Compliance
      • Backup for physical filing of loose documents
      • Other tasks as assigned

      Qualifications + Skills

      • Experience working in a law firm or a similar professional setting.
      • Advanced computer skills.
      • Excellent organizational skills with strong attention to detail.
      • Excellent follow-up skills. 
      • Ability to prioritize effectively and handle high pressure deadlines.

      Working Conditions

      • Ability to work in a fast-paced and dynamic work environment.
      • Normal week-day office hours (35).

      Qualified applicants can submit their resume to: careers@fieldlaw.com

  • Corporate Services Clerk - Edmonton

    • Our Edmonton office is actively seeking a highly motivated and detail-oriented Corporate Services Clerk. This integral position reports directly to the Team Lead, Corporate Services and plays a crucial role in supporting and executing the annual compliance processes for our diverse range of corporate clients.

      The ideal candidate will demonstrate exceptional organizational skills, allowing them to manage multiple tasks with precision and efficiency. A keen attention to detail is essential, as the role involves ensuring compliance with all regulatory requirements and maintaining accurate documentation. We are looking for someone who thrives in a collaborative team environment, is proactive in their approach, and is committed to achieving high-quality results.

      At Field Law, we uphold our core values of Collegiality, Integrity, and Professional Excellence. These values guide our commitment to creating a positive and respectful workplace where every team member can contribute to our shared success. If you are passionate about advancing your career in corporate services and wish to be part of a dynamic team, we invite you to apply.

      Duties + Responsibilities

      • Working in our corporate database to pull monthly reports for annual compliance purposes.
      • Coordinating with lawyers and paralegals to determine which annual compliance packages need to be prepared.
      • Reviewing corporate database, virtual minute books and information filed on CORES to verify details and ensure accuracy of corporate records.
      • Identifying and rectifying any discrepancies in corporate records and corporate database.
      • Maintaining and updating corporate records in corporate database.
      • Preparing all annual compliance packages.
      • Invoicing for all annual compliance matters.
      • Working with accounting team to identify and resolve any discrepancies or issues.
      • Sending out annual compliance packages to clients in a timely manner.
      • Responding to inquiries from clients, lawyers and paralegals with respect to annual compliance matters.
      • Maintaining accurate records of all annual compliance activities. Monitoring, tracking and following up annual return due dates.
      • Updating virtual minute books in corporate database.
      • CORES Level 1 filings.
      • Conducting corporate searches.
      • Requesting documents from Alberta Corporate Registry.
      • Investigating and reviewing emails/matters as required by lawyers, paralegals and clients.
      • Assisting with all other corporate records management as required.
      • Scanning, photocopying, where needed.
      • Other tasks as required.

      Qualifications + Skills

      • Legal Assistant/Paralegal Diploma or related education.
      • Experience working in a law firm or a similar professional setting.
      • Experience working in the corporate law area and on annual compliance matters.
      • Working knowledge of ALF.
      • Advanced computer skills.
      • Excellent organizational skills with strong attention to detail.
      • Excellent follow-up and bring-forward skills.
      • Strong analytical skills and problem solving with minimal supervision.
      • Ability to prioritize effectively and handle high pressure deadlines.

      Working Conditions

      • Ability to work in a fast-paced and dynamic work environment.
      • Normal week-day office hours (35).
      • Hybrid working environment, 3 days minimum in the office (if approved after 90 days probation period).

      Qualified applicants can submit their resume to: careers@fieldlaw.com

  • Legal Assistant, Business Law - Calgary

    • Our Calgary office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.

      You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.

      Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

      Duties + Responsibilities

      • Preparing, amending, and comparing letters and legal documents
      • Answer the telephone, schedule appointments, book meetings, greet visitors and handle administrative and business details
      • Manage lawyer’s diaries and electronic calendars
      • Review correspondence (including faxes and e-mail), co-ordinate the flow of information and respond to routine inquiries
      • Overseeing the opening and closing of files as well as filing of physical documents
      • Provide back-up for other assistants in their absence
      • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
      • Access and use online legal resources
      • Conduct searches
      • Prepare and update closing books and applications
      • Manage routine accounting procedures: billing including client follow up on outstanding A/R, cheque deposits/requests, lawyer’s time entry, preparation and submission of expense reports, handling wires, trust funds, etc.
      • Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files
      • Ensuring file management system is kept current
      • Perform general office duties as required
      • Other tasks as assigned

      Qualifications + Skills

      • 2+ years of experience preferably working in the corporate/commercial law practice area
      • Recognized 2-year Legal Assistant Diploma
      • Advanced computer skills
      • Strong word processing skills
      • Strong analytical skills and problem solving with minimal supervision
      • Ability to prioritize effectively and manage high pressure deadlines

      Working Conditions

      • Normal weekday office hours (35)
      • Must have the ability to work in a fast-paced work environment

      Qualified candidates are invited to submit a resume to careers@fieldlaw.com

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